MRC Meeting Minutes 9/25/08
Members Present: Alan Zordan, Ed Cook, Bill Hill, Is Temkin, Mike Clark Also Present: Lorel Purcell, O&G Industries, Robert Roach and Brian Solywoda, Friar Associates
The meeting was opened at 6:35 on a motion by Alan Zordan, seconded by Ed Cook.
Mike Clark introduced Darren Cassel, Principal, of The Stone House Group, who presented his bid for consideration for commissioning services regarding the City Hall renovation project. Mr. Cassel presented several references of his firms services in New England. Most noticeably three consecutive projects with the Hotchkiss School in Lakeville. Mr. Clark asked how Stone House would cover the City project when their offices were located in Bethlehem, Pa. Mr. Cassel responded that his firm was currently working on additional projects at Hotchkiss School and was about to undertake work at the Taft School. Both of those projects, and others, would necessitate his having staff in the NW area of CT for several months into the future. Mike Clark asked the reporting structure that Stone House
would follow. He responded that Stone House would report equally to the MRC and the “owner’s designated representative”, Jerry Rollett). He further stated that Friar and O&G would be copied on all correspondence. Ed Cook asked what the basis would be for any additional charges incurred by contractor’s failure to perform. Mr. Cassel responded that a detailed schedule of charges, by employee, would be furnished for MRC review. Ed Cook asked if the extremely detailed commissioning/operating manual was included in the price quoted by Stone House. Mr. Cassel stated it was not. Mr. Cook asked him to send that additional expense amount to Steve Nocera’s office ASAP. Bill Hill asked if Stone House included a detailed training video of systems operations for maintenance/operator use. Stone House does not, but could do so at additional charge, or could oversee that individual contractors provide one. Mike
Clark stated that the Stone House bid was not the lowest, and asked if there was room for adjustment of their charges. Mr. Cassel said that the bid was very conservative and reflected the efficiency of having other projects in the area. He agreed that he would review charges proposed in an attempt at reducing them. Bill Hill asked Mr. Cassel if he would submit a separate charge for MRC consideration, that would cover a review of design plans already in place which would not be included in services currently being bid. Mr. Cassel agree to provide that information. Mike Clark informed Mr. Cassel that all construction inspection reports by commissioning agents would have to be furnished to the MRC as well as the construction manager and architects. Mr. Cassel agreed to do so if Stone House were chosen for the work. Mr. Cassel agreed to MRC presentations as well as regularly scheduled meetings with Friar Associates
and O&G. Mr. Cassel concluded his presentation at approximately 7:25 PM.
A motion to enter executive session to discuss real estate lease negotiation relevant to City Hall renovation and to invite Lorel Purcell and Robert Roach to attend, was made by Bill Hill, seconded by Ed Cook.
A motion to exit executive session was made at 7:45 PM by Ed Cook, seconded by Alan Zordan.
A presentation of Traffic Building construction bids was made by Lorel Purcell. She stated that 12 contractors had responded to the bid request for all or parts of the project. Several of the bidders are Torrington contractors and are eligible for the City Bidder Preference Program. She further stated that she had received the bids a few hours before the meeting, and was in the process of reviewing them and not yet prepared to make a recommendation to the MRC. She said she would have a recommendation for the MRC’s meeting on October 2nd. Mr. Clark stated that he would request to be placed on the City Council 10.06.08 agenda for their approval of the MRC contractor(s) selection
MRC Minutes of Special Meeting 9.25.08
Bob Roach presented a revision to the original vault designs for both the City Clerk and Probate offices. The revision is necessitated by State of Connecticut requirements regarding vault size/population ratios. The new design incorporates installation of pre-constructed panels etc. which provides vault construction that would otherwise be extremely invasive to the existing structure. Bill Hill indicated that prefabricated construction would also provide a substantial labor cost reduction when compared to conventional vault construction techniques. O&G was asked to integrate the anticipated costs for the revised vault designs. Bob Roach agreed to provide additional materials resources to O&G.
Under “Other Business”, members were reminded that there would be a regularly scheduled MRC meeting on Thursday, 10.02.08 at 6:30 PM.
The meeting was adjourned at 8:15 PM on a motion from Bill Hill, seconded by Ed Cook.
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